TenneT manages the Dutch high-voltage grid and in Germany, TenneT is the largest electricity transmission system operator (TSO) and manages a route from the North Sea to the Alps. TenneT serves around 40 million households. The energy transition calls for an accelerated strengthening and expansion of the current infrastructure. TenneT's investment programme will amount to tens of billions of euros in the coming decades. Executing these programmes requires enormous coordination between TenneT and its contractors.

The challenge 

Through a European tender, the contract was awarded in May 2021 to an Indian party to provide software and support for project collaboration. The SaaS software is now considered a crucial part of the application landscape. Both the project organisation and the application landscape are developing rapidly. The project collaboration system must fit in seamlessly and connect to the developing data standards. Meanwhile, the evolution from document-driven to data-driven working is progressing much faster than anticipated. The system must be able to handle both worlds.

Takeshape contribution - Seamless transition from tendering to contract and realisation

A European tender is a project in itself. It is not unusual for the project team to fall apart after the winner has been contracted and for an entirely new team to be set up for the implementation. By supervising both the tendering process and the implementation, there has been no light between the intention of the tender and the execution of the contract. In this respect TenneT retained maximum control. 

The SaaS software is an off-the-shelf package. This is not where the challenge lies. Some of the characteristics of this assignment:

• Harmonisation of working processes within TenneT
• Multi cultural - international team
• Remote online teamwork - Netherlands, Germany, India
• From document driven to data driven
• Agile governance